Privacy Policy

General information

The protection of your personal data is important to us. We would therefore like to inform you here about the collection and processing of your personal data when you access this website.

Our data protection practices are in line with the legal regulations of the EU General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG). The following data protection declaration serves to fulfill the information obligations arising from the GDPR. These can be found, for example, in Art. 13 and Art. 14 ff. GDPR.

Responsibility for data protection

INPOLIS GmbH
Dunckerstraße 90A
D-10437 Berlin, Germany
Phone: +49 30 405059 0
Mail: office@inpolis-communication.de

Represented by managing director Kirsten Jurchen

Company headquarters: Berlin
Registration court: Charlottenburg District Court of Berlin
Registration number: HRB 111036B
Tax number: 37/359/30141
VAT ID number: DE814924343

Name and address of the data protection officer

The data protection officer of the responsible entity is:

Laureen Schaper

INPOLIS GmbH
Dunckerstraße 90a
D-10437 Berlin, Germany
Phone: +49 30 405059 0
Mail: datenschutz(at)inpolis.de

Any data subject can contact our data protection officer directly at any time with any questions or suggestions regarding data protection.

Personal Data

When you access our website, we do not normally collect any personal data (e.g. names, addresses, telephone numbers or e-mail addresses) – unless you provide us with this data voluntarily (e.g. when contacting us by e-mail). You have consented to the collection or relevant legal regulations regarding the protection of your data allow its collection.

We may collect information through this website that, by itself, cannot be used to directly identify you. In certain cases – particularly in combination with other data – this information may still constitute “personal data” within the meaning of data protection law. We also collect information through this website that does not directly or indirectly identify you, such as: B. aggregate information about all users of our website.

Displaying the website and creation of log files

Every time our website is accessed, our server automatically records data and information from the accessing device (e.g. computer, mobile phone, tablet, etc.). The following information is collected:

Information about your browser type and version used,
The operating system of the device you are using,
Host name of the accessing computer,
The IP address of the device you are using,
Date and time of access,
Websites and resources (e.g. images, documents or media files) accessed on our website,
Websites from which you came to our website (referrer tracking),
Message as to whether the retrieval was successful.
Amount of data transferred

This data is stored in the log files of our system. This data is not stored together with personal data of a specific user, so that individual site visitors cannot be identified.

Legal basis for processing personal data
Art. 6 Paragraph 1 Letter f GDPR (legitimate interest). Our legitimate interest is to ensure that the purpose described below is achieved.

Purpose of data processing
The temporary, automated storage of data is necessary to enable correct delivery of this website. The storage and processing of personal data also takes place to maintain the compatibility of this website for as many visitors as possible and to combat misuse and troubleshoot problems. For this purpose, it is necessary to log the technical data of the accessing computer in order to be able to react as early as possible to display errors, attacks on our IT systems and/or errors in the functionality of our website.

Recipient
Technical service providers who are involved in the operation and maintenance of our website as processors may act as recipients of the data.

Duration of storage
The aforementioned technical data will be deleted as soon as it is no longer needed to ensure the compatibility of the website for all visitors, but no later than 3 months after accessing our website.

Right of objection and deletion
You can object to the processing at any time in accordance with Art. 21 GDPR and request deletion of data in accordance with Art. 17 GDPR. You can find out what rights you are entitled to and how you can assert them in the “Your Rights” section of this privacy policy.

Contact forms

If you contact us using the contact forms on our website, we will receive the personal data you entered (e.g. your name, telephone number, email address), as well as other data if you provide it to us in the contact form.

Legal basis for processing personal data
Art. 6 Para. 1 lit. a GDPR (consent through a clear affirmative action or behavior)

Purpose of data processing
The data recorded via our contact form will only be used by us to process your request.

Duration of storage
The data you have transmitted to us will be deleted by us as soon as it is no longer required to answer your inquiry or to provide contractually agreed services, unless there are other reasons for deleting this data (e.g. legal retention periods or the enforcement of claims).

Possibility of objection and deletion
You can revoke your consent at any time in accordance with Art. 7 Para. 3 GDPR. However, the processing that took place up to the point of revocation remains unaffected. With regard to further rights, we refer to the “Your rights” section in this data protection declaration.

Necessity of providing personal data
If you would like to contact us by email, you must fill out the fields on the contact form marked as mandatory. Filling out the contact form is neither necessary to enter into a contract with us nor legally obligatory. They serve exclusively to answer your query. If you do not fill in the fields marked as necessary on the contact form, we will not be able to respond to your request.

Statistical analysis of visits to this website

We collect, process and store the following data when you access this website:

IP address,
External website from which our web site was accessed
Name of the file,
Date and time of retrieval,
amount of data transferred
Notification of the success of the retrieval.

We use this access data exclusively in non-personalized form to continually improve our Internet offering and for statistical purposes.

Integration of external web services

The following external web services are integrated on our website:

Google Maps
We use Google Maps on our website. Google Maps is operated by Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA (hereinafter “Google”). This allows us to display interactive maps directly on the website and offers you convenient access to a map function. Further information about how Google processes data can be found in Google’s privacy policy: https://policies .google.com/privacy. You can also change your personal privacy settings in the Privacy Center using the same link. Detailed instructions on managing your data when using Google products can be found at: https://www. dataliberation.org.

When you visit our website, Google receives the information that you have accessed the corresponding subpage of our website. This notification occurs regardless of whether you have a user account with Google and whether you are logged into your account. If you are logged in to your Google account, your data will be linked directly to your account.

If you do not want your data to be linked to your Google profile, you must log out of Google before activating the button. Google stores data in the form of user profiles and uses this data for advertising, market research and/or needs-based design of the website. Such evaluations are carried out in particular (including for users who are not logged in) for the purpose of tailoring advertising to meet their needs and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, although you must contact Google to exercise this right.

Use of cookies

We use cookies on our website to enable certain functions of the website and to integrate external web services. The so-called “cookies” are small text files that your browser can store on your access device. These text files contain a unique character string that uniquely identifies the browser when you return to our website. The process of storing a cookie file is also known as “setting a cookie”. Cookies can be set both by the website itself and by external web services. The cookies are set by our website or the external web services in order to maintain the full functionality of our website, to improve user-friendliness or to pursue the purpose specified with your consent.

Legal basis for processing personal data
If the cookies are processed on the basis of consent in accordance with Article 6 Paragraph 1 Letter a of the GDPR, this consent also counts as consent within the meaning of Section 25 Paragraph 1 TTDSG for the placement of the cookie on the user’s end device. If another legal basis is mentioned under the GDPR (e.g. to fulfill the contract or to fulfill legal obligations), the storage or setting takes place on the basis of an exception in accordance with Section 25 Paragraph 2 TTDSG. This occurs “if the sole purpose of storing information in the end user’s terminal equipment or the sole purpose of accessing information already stored in the end user’s terminal equipment is to carry out the transmission of a message via a public telecommunications network” or “if the Storage of information in the end user’s terminal equipment or access to information already stored in the end user’s terminal equipment is absolutely necessary so that the provider of a telemedia service can provide a telemedia service expressly requested by the user.”

Purpose of data processing
Cookies are set by our website or the external web services in order to maintain the full functionality of our website, to improve user-friendliness or to pursue the purpose specified with your consent. Cookie technology also allows us to recognize individual visitors by pseudonyms, such as unique or random IDs, so that we can provide more personalized services.

Duration of storage
Our cookies are stored in your browser until they are deleted or, if it is a session cookie, until the session has expired. Details are listed in the table below.

Possibility of objection and deletion
You can set your browser according to your wishes so that the setting of cookies is generally prevented. You can then decide on a case-by-case basis whether to accept cookies or accept cookies in principle. Cookies can be used for various purposes, e.g. to recognize that your access device is already connected to our website (persistent cookies) or to save recently viewed offers (session cookies). If you have expressly given us permission to process your personal data, you can withdraw this consent at any time. Please note that this does not affect the lawfulness of processing based on consent until its withdrawal.

Communication security

Your personal data is protected by technical and organizational measures during collection, storage and processing so that it is not accessible to third parties. With unencrypted communication via email, we cannot guarantee complete data security during transmission to our IT systems, so we recommend encrypted communication or by post for information with a high level of secrecy.

Transfer to recipients within the EEA

Data transfer to other responsible parties
In principle, your personal data will only be passed on to other data controllers if this is necessary for the fulfillment of a contract, if we or the third party have a legitimate interest in the transfer or if you have given your consent. If data is passed on to third parties based on a legitimate interest, this will be explained in this data protection notice. In addition, data may be transmitted to other responsible parties if we are obliged to do so due to legal regulations or enforceable official or court orders.

Service providers
We have commissioned external service providers to carry out tasks such as programming and data hosting. We have carefully selected these service providers and check them regularly, particularly with regard to the careful handling and protection of the data they store. All service providers are obliged to maintain confidentiality and comply with legal regulations.

Transfer to recipients outside the EEA

We may also transfer personal data to recipients located outside the EEA in so-called third countries. In these cases, before transmission, we either ensure that the data recipient offers an adequate level of data protection (e.g. due to an adequacy decision by the European Commission for the respective country or due to the agreement of so-called EU model clauses with the recipient) or that you consent to the transmission have consented.

You have the right to receive an overview of the third-country recipients and a copy of the specifically agreed provisions to ensure an appropriate level of data protection.

Your rights

Based on the applicable legal provisions, you are entitled to request information about what personal data we have stored about you, to request the correction of incorrect personal data or the deletion of personal data, unless we are obliged to retain this data who we may pass on your personal data to and to revoke your consent to the handling of your personal data at any time. Specifically, you have the following rights:

Right to information
You have the right to request confirmation as to whether we are processing your personal data. If this is the case, you have a right to information about the information specified in Art. 15 Para. 1 GDPR, provided that the rights and freedoms of other people are not impaired (see Art. 15 Para. 4 GDPR). We would also be happy to provide you with a copy of the data.

Right to rectification
In accordance with Art. 16 GDPR, you have the right to have any incorrect personal data we have stored (such as address, name, etc.) corrected at any time. You can also request that the data we have stored be completed at any time. A corresponding adjustment will be made immediately.

Right to deletion
In accordance with Article 17 Paragraph 1 GDPR, you have the right to have us delete the personal data collected about you if

the data is no longer needed,
the legal basis for the processing no longer applies due to the revocation of your consent,
You have objected to the processing and there are no legitimate reasons for the processing,
Your data is being processed unlawfully,
a legal obligation requires this or a survey has taken place in accordance with Art. 8 Para. 1 GDPR.

According to Art. 17 Para. 3 GDPR, the right does not exist if

the processing is necessary to exercise the right to freedom of expression and information,
Your data has been collected on the basis of a legal obligation,
the processing is necessary for reasons of public interest,
the data is necessary to assert, exercise or defend legal claims.

Right to restriction of processing
According to Article 18 Para. 1 GDPR, you have the right in individual cases to request that the processing of your personal data be restricted.

This is the case if

the accuracy of your personal data is disputed,
the processing is unlawful and you do not agree to its deletion,
the data is no longer needed for the processing purpose, but the data collected is used to assert, exercise or defend legal claims,
an objection has been lodged against the processing in accordance with Article 21 Para. 1 GDPR and it is still unclear which interests predominate.

Right to withdraw your consent
If you have given us express consent to process your personal data (Art. 6 Para. 1 lit. a GDPR or Art. 9 Para. 2 lit. a GDPR), you can revoke this at any time. Please note that this does not affect the lawfulness of processing based on consent until its revocation.

Right to object
In accordance with Article 21 of the GDPR, you have the right to object at any time to the processing of personal data concerning you that has been collected on the basis of Article 6 (1) (f) (within the context of a legitimate interest). You only have this right if special circumstances speak against storage and processing.

Right to data portability
In accordance with Article 20 of the GDPR, you have the right to have personal data concerning you transmitted. We provide the data in a structured, common and machine-readable format. The data can be sent either to you or to a person responsible for you.

Right to lodge a complaint with the supervisory authority in accordance with Article 77 (1) GDPR
If you suspect that your data is being processed unlawfully on our site, you can of course seek legal clarification of the issue at any time. You also have every other legal option available to you. Regardless of this, you have the option of contacting a supervisory authority in accordance with Article 77 (1) GDPR. You have the right to complain in accordance with Article 77 of the GDPR in the EU member state of your place of residence, your place of work and/or the place of the alleged violation, i.e. you can choose the supervisory authority to which you should contact from the locations mentioned above. The supervisory authority to which the complaint was submitted will then inform you of the status and results of your submission, including the possibility of a legal remedy in accordance with Article 78 GDPR.

How do you exercise your rights?
You can exercise your rights at any time by contacting us using the contact details above.

Revoking your consent or deleting or blocking personal data may mean that we can no longer provide certain services and functions. The revocation of consent does not affect the lawfulness of the processing carried out based on the consent before its revocation.

If you have any questions or complaints, you can also contact the Berlin Data Protection Authority (0049 030 13889-0).